Data protection information

The Max-Planck-Gesellschaft zur Förderung der Wissenschaften e.V. (MPG) takes the protection of your personal data very seriously. We process personal data gathered when visiting our websites in compliance with the applicable data protection legislation and, as a matter of principle, only to the extent that this is necessary to provide a functioning website and our content and services. We neither publish your data nor transmit them to third parties on an unauthorized basis. In the following sections, we explain which data we record when you visit one of our websites, and how exactly they are utilized:

A. Provision of the website

1. Visiting the website

a. Type of data

Each time you visit our website, our service and applications automatically record data and information from the system of the visiting device.

The following data are gathered temporarily:

  • Your IP address
  • Date and time of your access to the website
  • Address of the page visited
  • Address of the previously visited website (referrer)
  • Name and version of your browser/operating system (if transmitted)

These data are stored in our systems' log files. There is no storage of these data together with other personal data relating to the user.

b. Legal basis

The legal basis for the temporary saving of data and log files is Article 6 (1) lit. f GDPR. Storage occurs in log files in order to ensure the website's functionality. The data also serve to optimize the websites, eliminate malfunctions and ensure our IT system security. Our justified interest in data processing pursuant to Article 6 (1) lit. f GDPR also lies in such purposes.
The recording of data for the provision of the website and the storage of data in log files are essential to operate the website. It is therefore not possible for the user to object.

c. Data deletion

The data are deleted as soon as they are no longer required in order to fulfil the purpose of their collection. If data are gathered for the provision of the website, this is the case if the respective visit is ended. In the event that data are stored in log files, this is the case after seven days at the latest. Storage above and beyond this period is possible. In this case, the users' IP addresses are deleted or removed so they can no longer be allocated to the visiting device.

2. User-friendly website design

a. Type of data

Our website uses cookies. Cookies are text files which are saved in or by the internet browser on the users’ systems. If a user accesses a website, a cookie can be saved on the user's system. These cookies contain a characteristic string of characters which enables definitive identification of the browser the next time the website is accessed.

We use cookies in order to make our website more user-friendly. It is a technical requirement of certain elements of our website that the accessing browser can also be identified after a page change. In the process, the following data are saved and transmitted in the cookies:

  • Language settings (localization) of the browser, also when changing pages (functionality of the language switch): Sessioncookie i18next
  • Session data (click path, pages visited, current language, remembering form data (terms used in the internal site search, entries in the contact form) as well as error messages for forms, if applicable): Sessioncookie mpg_session_r

Cookies are saved on your device and transmitted by the latter to our website. For this reason, you as the user also have full control over the use of cookies. By changing the settings in your internet browser, you can deactivate or limit the transmission of cookies. This can also happen on an automated basis. If cookies are deactivated for our website, the full range of functions of the website may not be entirely available for use.

b. Legal basis

The legal basis for the processing of personal data by means of cookies is Art. 6 (1) lit. f GDPR as well as § 25, para. 2, no. 2 of the German Act an Data Protection and Protection of Privacy in Telecommunications and Digital Services [TDDDG]. Some of the functions of our website cannot be offered without the use of cookies. For these, it is absolutely necessary that the browser is recognized even after a page change.

c. Data deletion

The cookies are deleted after closing the session.

B. Measures for the secure use of forms

1. Prevention of the misuse of forms

a. Type of data

To prevent any misuse of forms, the Friendly Captcha function is used. Friendly Captcha serves to exclude mass machine use of the forms offered:

  • Newsletter sign-up,
  • Contact form,
  • Registration for subscription management.

When a form containing Friendly Captcha widget is called up, a puzzle request will be automatically sent from the user´s device. In the course of this process, the following log data is collected by Friendly Captcha:

  •  The request headers User-Agent, Origin and Referer.
  • The puzzle itself, which contains information about the account and site key it is related to.
  •  The version of the widget.
  • A timestamp

Friendly Captcha stores an anonymized counter per IP address for dynamic puzzle difficulty on the edge network to detect malicious users and minimize blocking legitimate users. This data is stored entirely separately from the rest of the data and cannot be correlated to specific websites or anything else. We anonymize IP addresses using a one-way hash of certain values so they cannot be personally identified.

Within the use of Friendly Captcha, no other information or personal data, such as your name, email address and online profiles, will be asked for.

b. Legal basis

The legal basis for the processing of personal data by means of Friendly Captcha is Art. 6 (1) lit. f GDPR as well as § 25, para. 2, no. 2 TDDDG. Friendly Captcha is used to ensure the functional capability of the forms and prevent their misuse. These purposes also constitute our legitimate interest in data processing according to Art. 6 (1) lit. f GDPR. The use of Friendly Captcha is absolutely necessary in order to operate the mentioned forms. It is therefore not possible for the user to object.

c.Data deletion

The data collected when using Friendly Captcha is anonymized.

2. Securing communication through forms

a. Type of data

To protect the integrity of the data entered into a form while the form is being transmitted, a digital token is retrieved from the MPG servers and transmitted back when the completed form is submitted. The token is not stored on the users’ devices.

The token csrf_token is used to secure the communication through the following forms:

  • Newsletter sign-up,
  • Contact form,
  • Registration for subscription management

b. Legal basis

The legal basis for the data processing is Art. 6 (1) lit. f GDPR as well as § 25, para. 2, no. 2 TDDDG . The token is used to ensure the security of communication through forms and prevent misuse. These purposes also constitute our legitimate interest in data processing according to Art. 6 (1) lit. f GDPR. The use of the token is absolutely necessary in order to operate the mentioned forms. It is therefore not possible for the users to object.

c. Data deletion

The MPG does not store any data when using the token.

C. Data transmission

The management and storage of your personal details is carried out by selected services

within the scope of commissioned data processing on systems of our service providers.

Your personal data are only transmitted to public institutions and authorities if legally required or for the purpose of criminal prosecution due to attacks on our network infrastructure. The data are not shared with third parties for any other purposes.

D. YouTube

On some pages, our website uses external links to videos on the YouTube platform that are not directly embedded in the pages. The external links are provided with a preview image generated via an API service provided by YouTube.

All YouTube content displayed on this website is subject to YouTube's terms of use. By accessing this content, users of this website accept these terms of use.

YouTube's terms of use can be viewed at the following link:
https://www.youtube.com/t/terms

The data protection declaration (Google PrivacyPolicy) can be accessed at the following link:
https://policies.google.com/privacy?hl=en

E. General details

1. Contact details of the controller

The controller within the meaning of the General Data Protection Regulation and other national data protection acts as well as other data protection legislation is the

Max-Planck-Gesellschaft zur Förderung der Wissenschaften e.V. (MPG)
Hofgartenstrasse 8
D-80539 Munich, Germany
Telephone: +49 (89) 2108-0
Contact form: https://www.mpg.de/kontakt/anfragen
Internet: https://www.mpg.de

2. Data Protection Officer's contact details

The controller’s Data Protection Officer can be reached as follows:

Data Protection Officer of the MPG
Hofgartenstrasse 8
D-80539 Munich, Germany
Telephone: +49 (89) 2108-1554

F. Rights of the data subjects

As a data subject whose personal data are collected in the context of the above-mentioned services, you generally have the following rights unless legal exceptions apply in individual cases:

  • Information (Article 15 GDPR)
  • Correction (Article 16 GDPR)
  • Deletion (Article 17 (1) GDPR)
  • Restriction of processing (Article 18 GDPR)
  • Data transmission (Article 20 GDPR)
  • Revocation of processing (Article 21 GDPR)
  • Revocation of consent (Article 7 (3) GDPR)
  • Right to complain to the regulator (Article 77 GDPR). For the MPG, this is the Bavarian Data Protection Authority (BayLDA), Postfach 1349, 91504 Ansbach, Germany.

G. Registration

On our websites, we offer users the option of registering by entering personal data in an input mask. As a rule, we collect your email address, surname, and first name. We will inform you about the specific processing of the data
during the registration process and obtain your consent. Reference is also made to this privacy policy.

The legal basis for the processing of the data is Art. 6 para. 1 lit. a GDPR if the user has given their consent. If the registration serves to fulfill a contract to which the user is a party or to take pre-contractual measures, the additional legal basis for the processing of the data is Art. 6 para. 1 lit. b GDPR. Registration of the user is necessary for the provision of certain content and services on our website or for the fulfillment of a contract with the user or for the implementation of pre-contractual measures. The data will be deleted as soon as it is no longer necessary for the purpose for which it was collected. This is the case for the data collected during the registration process

if the registration on our websites is canceled or modified. For the registration process for the fulfillment of a contract or for the implementation of pre-contractual measures, this is the case if the data is no longer required for the execution of the contract. Even after the conclusion of the contract, it may be necessary to store personal data of the contractual partner in order to fulfill contractual or
legal obligations.

As a user, you have the option of canceling your registration at any time. You can have the data stored about you changed at any time; the procedure for doing so is described in more detail in the specific registration process. If the data is necessary for the fulfillment of a contract or for the implementation of pre-contractual measures, premature deletion of the data is only possible if there are no contractual or legal obligations to the contrary.

H. Data transfer

Your personal data will be managed and stored by selected services

  • Registration for Alumninet (Section G)
within the scope of order data processing on systems of JustRelate Group GmbH, Berlin.

Your personal data will only be transferred to government agencies and authorities in cases required by law or for criminal prosecution due to attacks on our network infrastructure. Your data will not be passed on to third parties for any other purpose.

Rights of individuals affected
As an individual whose personal data are gathered as part of the aforementioned services, you have, in principle, the following rights, to the extent that no legal exceptions are applicable in individual cases:
  • Information (Article 15 GDPR)
  • Correction (Article 16 GDPR)
  • Deletion (Article 17 (1) GDPR)
  • Restriction of processing (Article 18 GDPR)
  • Data transmission (Article 20 GDPR)
  • Revocation of processing (Article 21 GDPR)
  • Revocation of consent (Article 7 (3) GDPR)
  • Right to complain to the regulator (Article 77 GDPR). For the MPG, this is the Bayerisches Landesamt für Datenschutzaufsicht, Postfach 1349, 91504 Ansbach

I. Social media platforms

Information on data processing in conformity with Art. 14 General Data Protection Regulation


1. Contact details of the controller

We, the Max-Planck-Institut für molekulare Physiologie, Otto-Hahn-Str. 11, D-44227 Dortmund, Telefon: +49 (231) 133-0, provide the following social media websites:

As the provider of these websites, we, the Max-Planck-Gesellschaft zur Förderung der Wissenschaften e.V., work together with the provider of the respective social media platform in the sense of Art. 4 No. 7 of the General Data Protection Act (GDPR):
  • Meta Platforms Ireland Ltd. (Facebook, Instagram)
  • Google Ireland Ltd. (YouTube)
  • New Work SE (Xing)
  • LinkedIn Ireland Unlimited Company (LinkedIn)
  • X Corp. (X)
     
When you visit our social media websites, the controller processes personal data. Below we will inform you of which data these are, how they are processed and what rights you have in this context. We as the controller of these websites have concluded agreements with the provider of the respective social media platform which e.g. set out the conditions for using the websites. The terms of use of the respective provider and the terms and conditions and guidelines listed there at the end are relevant here.


2. Use of insights and cookies

The providers of the social platforms also provide us with user statistics (so-called analytical services or page insights data) for our websites on the social media platforms based on the actions and interactions of our followers (e.g. likes, shares, comments etc., the number of following, individual page area access, scope of a contribution as well as statistics about the followers based on age, language, place of origin or interests), which help us to contact our followers and interested parties, understand the use and scope of our contributions, evaluate contents and identify user preferences and design our websites on the social media platforms to be as target-group-friendly as possible. We cannot influence or access the creation or processing of these user statistics and the underlying data; this is performed on the sole responsibility of the provider of the respective social media platform.
The provider of the respective social media platform receives, records and processes the information stored in the cookies. This also includes services provided by the provider or the provider group of the social media platforms as well as services provided by other companies that use the social media platforms and which are visited by the user. In addition, other positions such as partners or even third parties can use cookies on the social media platforms to provide services to the companies advertising on the social media platforms. For more information on the use of cookies by the provider, please see the latter's Cookie Policy.


3. Contact details of the Data Protection Officer

The contact details of the MPG Data Protection Officer are: Hofgartenstraße 8, D-80539 Munich, Tel.: +49 (89) 2108-1554, Email: datenschutz@mpg.de


4. Purposes of data processing

The data entered on our websites on social media platforms such as comments, questions, videos, images, likes, public messages, job preferences and selection etc. are published by the provider of the social media platform and only used or processed by us for the purposes listed below. We reserve the right to delete contents, where necessary. If applicable, we will share our contents on our website, if this is a function of the website and communicate with you via the website.
The websites provided by us contain links to our other company sites on social media platforms. You can identify links to the websites of the social media platforms e.g. by the respective company logo. If you follow this link, you can reach our company sites on the respective social media platforms. When you click on a link to a social media platform, a connection is established with the servers of the social media platform. This informs us that you have visited our website. In addition, further data is transmitted to the providers of the social media platform. These are, for example:
  • Address of the website with the activated link
  • Data and time of the website access and activation of the link
  • Information about the browser and operating system used
  • IP address
If you are already logged into the respective social media platform at the time that you activate the link, the provider of this social media platform may be able to determine your user name or even your real name based on the transmitted data and attribute this information to your personal user account on the social media platform. You can prevent this allocation to your personal user account, if you log out of your user account first.
 
Establishing contact
You can contact us via several of our websites on social media platforms. We process your data in order to answer your query and, if applicable, to send you the requested information materials. Your data may also be transmitted to the position responsible for your query. This position may be a third party. A transmission only takes place, if we are authorized to carry out the transmission under data protection law.
If you send us a query on the social media platforms, we may, depending on the required response, also refer to other, secure communication channels which guarantee confidentiality.
You always have the option to send us confidential enquiries via our address listed under contact details.
 
Statistical evaluations
Information processing is intended to allow us as the provider of the social media website to receive statistics (so-called page insights data) which the provider of the social media platform makes available based on the visits to our website. For example, it enables us to gain knowledge about the profiles of the visitor who like our website or use the applications on our website, so that we can provide them with more relevant contents and develop functions which may be of greater interest to them.
In order for us to better understand how to use our website to better reach our interested users, the recorded information is also subjected to demographic and geographical analyses which are then made available to us. We can use this information in order to offer targeted interest-based contents without obtaining direct knowledge of the visitor's identity. Where visitors use social media platforms on several devices, the recording and analysis can also be implemented across several devices, if these are registered users who are logged into their profiles.
The created visitors’ statistics are transmitted exclusively in an anonymized format. We do not have any access to the underlying data.
You can find more information on the processing of your personal data by the provider of the respective social media platform in the context of creating and processing user statistics by checking the information about user statistics on the following websites by the respective social media platform:
6. Legal basis for data processing

We provide these social media websites in order to present ourselves to the users and other interested parties who visit our websites and to communicate with them. The personal user data are processed on the basis of our legitimate interests in an optimized company and product presentation (Art. 6 para. 1 lit. f GDPR).


7. Recipients or categories of recipients

We do not transfer the data to third parties.
The servers of the social media platforms are located in the USA and in other countries outside the European Union. As a result, the providers of the social media platform can also use the data in countries outside the European Union. Please note that companies in these countries are subject to data protection law that does not generally protect personal data to the same extent as is the case in the European Union.
Please note that we cannot influence the scope, type and purpose of the data processing by the provider of the social media platform. For more information on the use of your data by the social media platform linked to on our website, please see the privacy policies of the respective social media platforms:
8. Duration of storage

We do not save the data.


9. Rights of the data subject

You have the right to information about your data saved at the MPG, the right to correction of the data, if these are incorrect, the right to deletion of data stored inappropriately and the right to data portability. You also have the right to lodge a complaint with the supervisory authority. For the MPG, this is the Bavarian State Office for Data Protection Supervision [Bayerische Landesamt für Datenschutzaufsicht], PO Box 1349, 91504 Ansbach.


10. Source of data

The data are not collected directly from the data subjects but instead made available by the provider of the social media platform:
  • Meta Platforms Ireland Ltd. (Facebook, Instagram)
  • Google Ireland Ltd. (YouTube)
  • New Work SE (Xing)
  • LinkedIn Ireland Unlimited Company (LinkedIn)
  • X Corp. (X)

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